A Better Way of Performance Reporting
Producing performance reports can be a real headache. Every week or month the repetitive task of chasing down data sources begins. Then it is passed to someone else for their input. Then there is the process of making sense of the data. However, there is a much better way of reporting performance.
Excel performance dashboard are developed to provide a more graphical picture of an organisation's key performance results and trends. With some time and imagination, it is possible to create one page reports in excel that easily show key messages about performance. This type of report should not require much study and it should also be actionable. This can be done with the use of visual alerts and great dashboard design. Dashboards can also be developed further by adding interactivity such as the ability to drill-down into further detail if required if performance is below acceptable levels. This can be done using VBA.
Traditional report layouts made it difficult for managers to quickly see how the Service and business functions were performing. The design of fixed reports are cumbersome and difficult to update. There can also be a lot of formula errors as a result of the amount of manual updating and tasks that need to be done each quarter. Source data was varied and required a lot of time and effort to format it for inclusion in the reports.
Any new excel dashboard project should have the following objectives:
•To show the balanced scorecard as charts, showing quarter performance and trends in a graphical format
•To automate as many of the manual processes required in formatting source files and the updating of quarter reports
•To provide better management reports in a consistent format
•Develop strategic and operational balanced scorecards based on the same design.
Each performance report should have its own indicator definition and processes document, which provides further details on source data, calculations, manual processes and VBA code. The internet is a very useful resource in finding out information on the use of Excel.
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